Project Support Coordinator
Responsibilities
Collaborates with management and estimation personnel to assure timely proposals and project assessments
Collaborates with management to allocate resources at the project level
Responsible for procurement/vendor process (reviewing purchase orders, pricing and delivery schedules; approving vendor invoices)
Identifies and corrects any project delivery, resource and/or workforce deficiencies
Responsible for project change management related to project scope, schedule and budget, including the negotiation of change orders with clients
Responsible for employee time & expense approval on billable projects
Facilitates internal and customer meetings to review and update project status
Responsible for maintaining folder structure and on-going project documentation
Responsible for project close-out and audits (Updated and accurate project documentation in both electronic and hard copy format)
Develops and maintains all project level communications and satisfaction levels
Tracks, manages and is ultimately responsible for overall project delivery and profitability, quality and standards
Leads the following project tasks: Project Kickoff System Design Programming / Configuration Close-out Documentation
Requirements and skills
Bachelor’s Degree and 5 years of Automation or Controls related experience (Electrical, Computer, Chemical or other Engineering/Technical degree), or a minimum of 8 years of Automation or Controls related experience
Experience must include 3 years of project management, budget planning, and accountability responsibilities
Experience must include 3 years at an organization that delivers project and or services to external clients
Broad understanding of all components involved in automation systems from end device to control room to enterprise level
Proficient at reading and interpreting technical documentation (P&IDs, schematics, loop sheets, manuals, etc.)
Valid driver’s license
Reliable personal transportation with valid liability insurance
Fluent in verbal and written English
What we offer
Flexible work arrangements with monthly financial allocations to support your work-life balance
Generous starting paid vacation time, plus additional vacation days for every year of service
Paid volunteer day so you can dedicate time to a cause you are passionate about
Paid personal and wellness days to support your total wellbeing
Educational assistance of up to $3,500 a year (with approval from your manager)
Flexible health and wellness account (in addition to comprehensive drug and dental coverage) to help pay for a wide range of wellbeing services that are meaningful to you
Up to 14% of combined contributions to the RRSP matching program
Family-friendly maternity/parental leave
Many, more benefits, perks and programs
Administrative Assistant
Responsibilities
Coordinate the flow of information within the team
Open and distribute mail and other materials
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Maintain and manage digital database
Requirements and skills
High School or GED Diploma
One (1) to three (3) years of relevant work experience in an administrative assistant role required
Strong computer skills, proficient in MS Office applications
Ability to maintain confidentiality
Excellent time management skills
Strong organizational skills
Strong attention to detail
Strong written and verbal communication skills
What we offer
Flexible work arrangements with monthly financial allocations to support your work-life balance
Generous starting paid vacation time, plus additional vacation days for every year of service
Paid volunteer day so you can dedicate time to a cause you are passionate about
Paid personal and wellness days to support your total wellbeing
Educational assistance of up to $3,500 a year (with approval from your manager)
Flexible health and wellness account (in addition to comprehensive drug and dental coverage) to help pay for a wide range of wellbeing services that are meaningful to you
Up to 14% of combined contributions to the RRSP matching program
Family-friendly maternity/parental leave
Many, more benefits, perks and programs
Apply by email at hr@globalcap-group.com